Administrative Assistant to Director of Education

SUMMARY

The Administrative Assistant to DOE provides clerical support for the educational programs for FSYR Donald Ralph Cooke School.  The Administrative Assistant to DOE coordinates student educational records, sets up ESE files, registers students and prepares reports for the County School Board office.  The Administrative Assistant to DOE is responsible for locating, preparing, and assisting in ensuring that appropriate materials are available for the teaching staff and for maintaining an appropriate and current educational file on all youth in residence. The Administrative Assistant to DOE is directly responsible to the Director of Education. This position is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position.  Other duties and responsibilities may be assigned.

1. Maintains positive relationships with Suwannee County Schools by effectively receiving and routing information between the school system and the Director of Education.
2. Develops and maintains an individual educational record on all youth in residence and prepares registration forms for all youth in residence. Request additional school ESE and Medical information for new students.
3. Supervises youth working in FSYR Donald Ralph Cooke School’s work program as needed.
4. Provides clerical support for staff members with educational commitments to the FSYR Donald Ralph Cooke School’s program and ensures that adequate supplies, materials and forms are available for use by educational staff.
5. Updates registration / discharge reports each semester or more frequently as students register or discharge. Completes quarterly activities and GPA report for the Executive Administrative Specialist.
6. Coordinate all aspects of the year book, prom and Open House for FSYR.
7. Conducts tours of the FSYR Donald Ralph Cooke School for guests as needed.
8. Manages all functions of the FSYR Donald Ralph Cooke School Library.
9. Maintains current census to be updated as changes warrant.
10. Records minutes of FSYR Donald Ralph Cooke School; and types and distributes the minutes appropriately.
11. Processes incoming U.S. mail, including agency and inter-agency, and gathers all needed support information, forwards it to the Director of Education or Cooke School staff as appropriate, or retains that which can be handled at a secretarial level.
12. Receives incoming telephone calls for the Director of Education in their absence.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must be a high school graduate with training in a secretarial program desired.  A minimum of two (2) year experience in a responsible clerical or secretarial position and/or vocational training is preferred.

Job Type: Full Time

Pay: $15.00 per hour

Benefits:

• 401(k) Plan with up to 4% company match
• Annual Leave and Sick Leave
• 11 Holidays
• Company Paid Long Term Disability
• Company Paid Life Insurance
• Medical, Dental, and Vision Insurance
• Employee assistance program
• Health Savings Account, Supplemental Life Insurance, Short Term Disability and Aflac products available

We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.