Receptionist

Do you have a heart for ministry and a love for children? Do you want your efforts to contribute to a greater purpose of making a difference in the lives of disadvantage youth? Our vision is to develop young men and women who, because of the Florida Sheriffs Youth Ranches, are able to face the future with a sense of direction, ability and hope. Come join our team today! 

SUMMARY

The position of Receptionist is instrumental in setting the impression of the Youth Ranches to donors, visitors, and general public.  The Receptionist processes internal and external telephone calls and greets visitors.  In addition, clerical duties are performed as time permits. The Receptionist is directly responsible to the Director of Business Services. This position is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position. 

1. Other duties and responsibilities may be assigned.
2. Exhibits a strong focus toward customer service/delight on a daily basis.
3. Responds to and handles all calls quickly and efficiently, and records messages as appropriate.
4. Greets and welcomes visitors with the utmost courtesy and tact; ensures they sign the guest book; determines the purpose of their visit and assists as needed.
5. Maintains appropriate logs on staff availability and location.
6. Ensures the lobby and receptionist areas are clean and free of clutter and ensures current informational materials are available to visitors.
7. Ensures the outgoing mailroom is stocked with supplies and mail box names are current.
8. Maintains a current manual of procedures and instructions on the functions of the Receptionist position and switchboard, and for the orientation and training of other staff that provide relief coverage.
    
9. Maintains a list of current staffs’ home telephone numbers for emergencies, and maintains and distributes current agency telephone extension listings.
    
10. Coordinates shipping of packages through United Parcel Service or FedEx.
11. Assists with various duties:
12. Prepare and voucher invoices as assigned
13. Maintain vehicle logs and vehicle maintenance logs
14. Maintain fleet reports
15. Coordinates the sale of meal tickets and maintains the meal ticket roster and petty cash.
     
16. Performs clerical and secretarial duties for various departments as time permits.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must have a high school diploma and at least one year of clerical experience.  Experience as a switchboard operator or receptionist is preferred.

Job Type: Full-Time 40 Hours per week

Pay: $15.00 per hour

Benefits:

• Annual leave and Sick leave
• 11 Paid Holidays
• 401(k) with up to 4% company match
• Medical
• Dental and Vision Insurance
• Company paid Long Term Disability, and Life Insurance 2x annual salary
• Employee Assistance Program
• Supplemental Life Insurance, Short Term Disability, and Aflac products available

We are an equal opportunity employer and a drug free workplace. We have a very extensive and strict background screening process.

Background Screening Requirement
Employment in this position is contingent upon successful completion of a Level 2 background screening through the Florida Department of Law Enforcement (FDLE) Care Provider Background Screening Clearinghouse, as required by Florida law.
Pursuant to House Bill 531 (2025), applicants are encouraged to review the Care Provider Background Screening Clearinghouse Education and Awareness information available at:
https://info.flclearinghouse.com