Secretary I

Do you have a heart for ministry and a love for children? Do you want your efforts to contribute to a greater purpose of making a difference in the lives of disadvantage youth? Our vision is to develop young men and women who, because of the Florida Sheriffs Youth Ranches, are able to face the future with a sense of direction, ability and hope. Come join our team today! 

SUMMARY

The position of Secretary I provides secretarial and clerical support to the Unit Director and other staff working within the program. Responsibilities include a variety of secretarial tasks necessary for the efficient operation of the program. The Secretary I position is directly responsible to the Unit Director. This position is eligible for overtime pay.

ESSENTIAL DUTIES AND RESPONSIBILITIES

The following duties and responsibilities are given as examples of the various types of work performed in this position.  Other duties and responsibilities may be assigned.

1. Prepares or creates correspondence written draft and prepares for distribution for mailing, including editing for content, grammar, and spelling accuracy, including but not limited to, incident reports, schedules, evaluations, birthday lists, monthly reports, and academic reports/admissions.
2. Prepares and maintains extensive files relating to program operations, including many confidential files.
3. Receives incoming telephone calls, including telephone inquiries, as needed.
4. Maintains current census reports, noting new youth, youth who leave, date and reason, and for making changes as required.
5. Prepares minutes of various meetings as requested.
6. Responsible for knowing and having available at all times the status of youth case files, arrival of new youth, release of youth, etc., in order to assist the Unit Director in performing assigned duties and preparing all necessary documents for admissions and releases.
7. Responsible for being familiar with the various types of summaries, agreements, copies required, distribution, etc., (such as: court procedures, family review conferences, placement agreements, plan of personal development).

8. Reviews mail for the residential program, retaining items for action and routing remaining items deemed appropriate.
9. Maintains and completes cottage reports and inspections for future audits.
10. Assists in compiling all necessary information for upcoming audits (CQD, DCF, and Medicaid)
11. Ensures that Social Security and VA benefits forms are completed and submitted for eligible youth and monitors the receipt of payments, if applicable.
12. Ensures that the Financial Support Information sheet is completed and distributed on a timely basis.

13. Enrolls new admissions into school and day care in a timely fashion. Acts as a liaison between school and program.

EDUCATION AND EXPERIENCE REQUIREMENTS

The person filling this position must have a high school diploma or GED, with one year of experience in a responsible clerical or secretarial position. Vocational training in secretarial/office systems is preferred.

Job Type: Full-Time

Pay: $14.00

BENEFITS:

• 401(k) with up to 4% company match
• Medical Insurance
• Dental Insurance
• Vision Insurance
• Paid time off
• Employee assistance program

We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.