Accounts Payable Coordinator
We are looking for an Accounts Payable Coordinator who not only has a love for numbers but who has a love for children and wants their efforts to contribute to a greater purpose of making a difference in the lives of disadvantage youth. Our vision is to develop young men and women who, because of the Florida Sheriffs Youth Ranches, are able to face the future with a sense of direction, ability and hope. Come join our team today!
SUMMARY
The Accounts Payable Coordinator assists in the verification, coordination, and the processing of accounting transactions and maintains accounting records for programs of the Florida Sheriffs Youth Ranches, Inc., and Sheriffs Ranches Enterprises, Inc. The primary responsibility for this position is the timely and accurate processing of accounts payable transactions, with additional responsibilities related to fixed asset management, and providing financial analysis and special project support to the Accounting Manager.
The Accounts Payable Coordinator is directly responsible to the Accounting Manager.
This position is eligible for overtime pay.
ESSENTIAL DUTIES AND RESPONSIBILITIES
The following duties and responsibilities are given as examples of the various types of work performed in this position. Other duties and responsibilities may be assigned as required.
1. Ensures timely and accurate accounts payable processing by providing assistance and guidance to Program Bookkeepers, Business Managers, Program Directors, and other agency staff related to document preparation, documentation requirements, agency policies and procedures including Presidential Directives, and proper use of the agency coding manual.
2. Reviews vouchers received to ensure expenses are charged to correct accounts, invoices and other requests for payments are supported by proper documentation including approvals from authorized personnel.
3. Coordinates the assignment of new vendor numbers and tax information. Assists the Accounting Manager with the assignment of account numbers. Completes all end-of-year (fiscal and calendar) duties and reports as required including 1099 preparation and submission.
4. Prepares documentation for input to Fixed Asset subsidiary ledger, and makes
required copies for asset files.
5. Ensures that proper accounting procedures and internal controls are maintained
for assigned areas of responsibility.
6. Develops and maintains a procedure manual for Accounts Payable.
7. Completes all accounts payable processing for weekly check runs. Prints checks
and assembles all invoice packages with backup for review by Accounting
Manager or Staff Accountant.
8. Reconciles A/P General Ledger totals to A/P Subsidiary Ledger on a weekly
basis.
9. Assists the Accounting Manager in the formulation, review, and evaluation of
accounting policies and procedures.
10. Maintains all accounting records related to accounts payable processing, and
ensures filing is kept current.
11. Plans and coordinates Program Bookkeeper/Business Manager meetings as
required providing training in accounting practices and procedures.
12. Works with Vice President Finance in the assignment of project numbers from
restricted funds for scholarships, to be used for vouchers charging scholarship
expenses.
13. Assists the Accounting Manager and Vice President Finance with special
projects as required, including financial analysis related to General Ledger
accounts.
14. Cross-trains as back-up for other Accounting Department positions as assigned
by Accounting Manager or Vice President Finance.
EDUCATION AND EXPERIENCE REQUIREMENTS
The person filling this position must have a high school diploma or GED. A minimum of two years’ experience in bookkeeping or accounting in addition to experience with personal computers or mainframe computer is required. Associate Degree in Accounting or Business is preferred.
Job Type: Full Time
Pay: $17.00 hourly
Benefits:
- 401(k) with up to 4% company match
- Annual leave and Sick leave
- 11 Paid Holidays
- Medical, Dental, and Vision Insurance
- Company paid Long Term Disability, and Life Insurance 2x annual salary
- Health savings account, supplemental life insurance, short term disability, and Aflac products available
- Employee Assistance Program
- Eligible for Public Service Student Loan Forgiveness Program
We have a very extensive and strict background screening process. We are an equal opportunity employer and a drug free workplace.